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Sailing School Notes

Instructor Dashboard ?Use the sticky navigation to jump section-by-section. A reliable daily flow is Weather → Availability → Session → Notes → Weekly Plan.

Manage weekly plans, student lists, instructor/boat arrangement and resources. ❓ Quick Start Guide

⛅ Weather & Tides for Rathmullan ? Check wind speed, gusts, tide and alerts before assigning activities and boats.

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--°
Celsius
⚡ Wind
N E S W NE SE SW NW
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kts
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--°
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Gust Speed
-- kts
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--%
Humidity
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Pressure (hPa)

Wind Speed & Gust Speed (24 Hours)

Now

Tide Height

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Forecast data: Met Éireann • Weather updates every 30 minutes •

Go / Caution / No-Go by Level

Set school-specific wind and gust limits for each level.

Level Live Wind (kts) Live Gust (kts) Max Wind Max Gust Status
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⚠️
SI Safety Notice: Wind, gust, and weather indicators are advisory only and do not constitute safety clearance. The on-duty Senior Instructor (SI) retains absolute, non-transferable authority and legal responsibility for all dynamic risk assessments and fleet launching decisions. Terms of Service & Liability Disclaimer.

Draggable Instructors

Drag and drop instructors, assistants, and boats into the appropriate levels below or back to the available section.

? Blue dropzones mirror the class levels. Keep ratios valid by matching boat types to levels, then place instructors and assistants. Use the bulk bar or Refresh if something looks out of sync.
? Pick a course category and a time of day, and the plan for that session fills in. Every level stays on screen, because the job is arranging people and boats across all of them. A morning and an afternoon course at the same level are two different courses, which is why both are asked for. Give a course a start time in Course Management and it will appear under a time of day here.

Pick a course category and a time of day

The plan fills in once both are chosen. Staff, boats and students stay per session, so this is one morning or one afternoon rather than the whole school at once.

Irish Sailing Teaching Ratios

? Standard ratios assume one instructor per fleet; adding an assistant unlocks the higher column. Use these as safety caps when arranging boats and staff.
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Students: 0

Cara na Mara

Students
Students: 0

Taste of Sailing

Students
Students: 0

Start Sailing

Students
Students: 0

Basic Skills

Students
Students: 0

Improving Skills

Students

Available Boats

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Available Instructors & Assistants

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These clear where things are placed for this session. Students keep their place on the course and their bookings are never touched.

Interactive Map ? Add and drag markers/boats to mirror real water layout for briefing and safety planning ,double click to view/edit .

📋 Weekly Plan Templates ? Save strong weekly plans as templates and reuse them to reduce setup time.

Save Current Week as Template

Load Saved Template

Weekly Planning ? Drag activities into slots by level, then adjust with weather, staff and ratios.

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🎯 Current Session - Quick Assessment ? Select level/session and capture quick student assessments while the session is running.(double click student name to add note)

Session Setup

Set by the selected course

Choose a course first

Selected Skills:

None selected yet

Assess Students

Select level and skills to begin

Weather Window Guidance

Live wind-based go/no-go ? We blend live wind with the selected level to flag go/hold for safer session decisions.

Select a level to see go/no-go guidance.

⚠️
SI Safety Notice: Weather window guidance is provided for administrative convenience only. The Senior Instructor retains exclusive authority for dynamic safety assessments and launching clearance. See Terms of Service.

REMEMBER ? Use EDICT/DICE as quick teaching-quality and safety reminders before sessions.

EDICT

E Explain
D Demonstrate
I Imitate
C Coach
T Task

Explain, Demonstrate, Imitate, Coach, Task

DICE

D Define Area
I Identify Hazards
C Communication
E Escape Plan

Define Area, Identify Hazards, Communication, Escape Plan

👥 Student Management ? Use filters and bulk actions for attendance, level moves, and student record updates. ? Select multiple students with the checkboxes to place them on the course, move level, or delete with undo. Use search, the level filter or the “On this course only” toggle to narrow the list.

? The register below, the current session and the student notes are all filtered to this course, and you can change it from any of those sections. The category narrows a long list of courses - a school running a summer programme has a lot of them. Your choice is remembered for you separately, so two instructors can be working on different courses at the same school. The Draggable Instructors section above is deliberately NOT filtered to this course: it arranges people across every level, and is narrowed by category and time of day instead.

Add New Student

? Show only the students on the course selected above. Combines with search and level filters.

All Students (0)

Name Contact Level Course Actions
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Instructor WhatsApp Group

Join our WhatsApp group for quick coordination and updates. Messages are visible to all approved instructors.

📝 Student Notes & Skills Assessment ? Record skill progression notes and generate master reports for handover/review. Reports cover the course chosen here, which is the same course the rest of the page is showing.

Breakages Log ? Log faults immediately with clear details so repairs are trackable and prioritized.

Recent Breakages

    📅 Instructor Availability ? Set date range + status first, then confirm staffing coverage before planning sessions.

    💡 Select a date range to mark your availability. Leave end date empty to set a single day.

    Calendar View

    🛡️ Compliance Hub

    Audit-ready overview for this school: open breakages and instructor certification records.

    Open Breakages
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    Certs Expiring (30d)
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    Certs Expired
    0
    Instructors With No Certs
    0

    Instructors With No Certs Uploaded

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    Instructor Certificate Vault

    Expiary Date is optional for certificates that do not expire.

    Uploaded Certificates

    No certificates uploaded yet.

    Instructors Resources ? Open for handbooks, PDFs and reference files used during instruction. ▼

    Access a collection of files and resources tailored for sailing instructors.

    🔗 Checklick Integration ? Search Checklick users, view achievements, and link them to students in your database.

    🔍 Search Checklick Users

    Search for users in your Checklick organization by last name, or leave blank to list all users.

    Enter a name or click Search to list users.

    ➕ Create New Checklick User

    Add a new user to Checklick and optionally link them to a student.

    📸 Parent Portal Photos ? Upload group photos from the water and tag students. Each linked parent sees photos in their child's portal. Parent photo consent is checked before upload.

    Pick the course, tick the students who appear in the shot, add your images, and upload. The level comes from the course, so the photos land under the students who are actually on it.

    1. 1. Course
    2. 2. Tag students
    3. 3. Add photos & upload
    Set by the selected course

    Comes from the course you picked.

    Drop images here or click to browse

    JPEG, PNG or WebP · you can add several at once

    Uploaded for this course

    Photos are filed under the course's level.

    Last updated: —

    👨‍👩‍👧‍👦 Parent Management ? Create parent accounts, link students, send bulk notes, and manage parent accounts. For group photos, use the Parent Photos section.

    Create New Parent Account

    ⚙️ School Settings & Billing ? Review subscription limits, billing status and upgrade options for your school.

    Billing & Subscription

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    Course booking payments

    Prepare your school’s Stripe account for online course booking payments. Irish Sailing Notes charges a 1.5% platform fee; Stripe processing fees are charged separately to your school.

    Payment checkout will be enabled after the booking payment flow is completed.

    Check your school’s Stripe connection status.

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